Introduction
New Gold Inc. (the “Company”) is committed to complying with all applicable requirements concerning corporate accounting practices, accounting controls and auditing practices (collectively “Accounting Standards”) and with its Code of Business Conduct and Ethics (the “Code of Conduct”).Pursuant to the charter of the Audit Committee of the Board of Directors and applicable regulatory requirements, it is the policy of the Company to establish and maintain a complaint program to facilitate (1) the receipt, retention and treatment of complaints received by the Company regarding its accounting, internal accounting controls, auditing matters or violations of the Code of Conduct, and (2) the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters. In order to carry out these responsibilities, the Company has adopted this whistleblower policy (the “Policy”).Examples of concerns which might form the basis for a report under this Policy include:
a. violation of any applicable law, rule or regulation that relates to corporate Accounting Standards and financial disclosure;
b. fraud or deliberate misstatement in the preparation, evaluation, review or audit of any financial statement of the Company;
c. fraud or deliberate misstatement in the recording and maintaining of financial records of the Company;
d. deficiencies in or non-compliance with the Company’s internal policies and controls;
e. misrepresentation or a false statement by or to a director, officer or employee of the Company or any of its subsidiaries respecting a matter contained in the financial records, reports or audit reports;
f. deviation from full and fair reporting of the Company’s financial condition; and
g. deficiencies in or non-compliance with the Company’s Code of Conduct.
Communication of the Policy
To ensure that all directors, officers and employees (which term, for the purposes of this Code of Conduct, includes all persons who are on the payroll of the Company) of the Company are aware of this Policy, a copy of this Policy will be distributed to all directors, officers and employees. All directors, officers and employees will be informed whenever significant changes are made. New directors, officers and employees will be provided with a copy of this Policy and will be educated about its importance.
Reporting Concerns
Any person with a concern relating to the Accounting Standards or compliance with the Code of Conduct by the Company or any subsidiary of the Company may submit their concern to the Chair of the Audit Committee (the “Chair”) of the Company in writing through the Report It Hotline or online as follows unless the concern pertains to the Chair in which case it will be made to the Chief Executive Officer:
In Writing: The Chair of the Audit Committee
Suite 600 – 888 Dunsmuir Stree
Vancouver, BC Canada V6C 3K4
By Hotline: The Global Compliance Reporting Hotline
Canada and United States: 1-800-932-5378
Australia: 1-800-14-1924 or 1-800-20-8932
Brazil: 0800-891-4177
Chile: 1230-020-5495
Mexico: 001-800-613-2737
Online: https://www.integrity-helpline.com/newgold.jsp
All reports may be made and will be treated on a confidential and anonymous basis. If an employee would like to discuss any matter with the Audit Committee, the employee should include this request in the submission as well as a telephone number at which he or she can be reached, should the Audit Committee deem such communication to be appropriate.
No Adverse Consequences
The submission of a concern regarding Accounting Standards or compliance with the Company’s Code of Conduct may be made by an officer or employee of the Company without fear of dismissal, disciplinary action or retaliation of any kind. The Company will not discharge, discipline, demote, suspend, threaten or in any manner discriminate against any officer or employee in the terms and conditions of employment based on any lawful actions of an employee with respect to (i) good faith reporting of concerns or complaints regarding Accounting Standards, or otherwise specified in Section 806 of the U.S. Sarbanes-Oxley Act of 2002, (ii) compliance with the Company’s Code of Conduct or (iii) providing assistance to the Audit Committee, management or any other person or group, including any governmental, regulatory or law enforcement body, investigating a concern.
Treatment of Submissions
Concerns will be reviewed as soon as possible by the Audit Committee in the manner deemed to be appropriate based upon the merits of the submission and with the assistance and direction of whomever the Audit Committee thinks appropriate, which may include external legal counsel. The Audit Committee will convene, as appropriate, to review concerns and any impact on the Company’s financial statements and public reports. Such meetings to review concerns will be held without Company or outside auditor personnel present unless requested by the Audit Committee. The Audit Committee shall implement such corrective measures and do such things in an expeditious manner as it deems necessary or desirable to address the concern based upon the merits of the submission.If the complaint does not involve Accounting Standards or compliance with the Code of Conduct, the complaint will be forwarded by the Chair of the Audit Committee to the Chair of the Corporate Governance and Nominating Committee to handle such complaint in a manner which he or she deems appropriate.Where possible and when determined to be appropriate by the Audit Committee, notice of any such corrective measures will be given to the persons who submitted the concern.
Retention of Records
The Audit Committee shall retain records relating to any concern or report of a retaliatory act and to the investigation of any such report for a period judged to be appropriate based upon the merits of the submission. The types of records to be retained by the Audit Committee shall include records of all steps taken in connection with the investigation and the results of any such investigation.
Review of Policy
The Audit Committee will review and evaluate this Policy on an annual basis to determine whether the Policy is effective in providing appropriate procedures to report violations or complaints regarding Accounting Standards or the Code of Conduct. The Audit Committee will submit any recommended changes to the Board for approval.
Queries
If you have any questions about how this Policy should be followed in a particular case, please contact the Chair of the Audit Committee.
Adopted by the Board of Directors on July 8, 2008
Amended on November 24, 2008
Reviewed and ratified by the Board on March 12, 2009.